Privacy Policy

1.1. We collect, use, and retain the following types of personal data you provide to us:

1.2. We also automatically collect, use, and retain the following types of personal data from you:

1.3. We may also collect, use and retain the following types of personal data from third parties, in particular providers of social media platforms:

1.4. Please be aware that third parties may collect and process your personal information through our website. For more details, refer to sections 3 and 7.

2.1. We process your personal information only as necessary to achieve our Company’s communication, marketing and business objectives, in compliance with the GDPR, as further detailed below.

2.3. Communication information & Insights:

We process communication information and insights to manage interactions between you and our Company, address your inquiries, and conduct advertising campaigns that are not based on subscription information. This is done in alignment with our legitimate interests, unless they are overridden by your interests, fundamental rights, or freedoms, which include but are not limited to:

2.3.1. Promoting the Company’s profile or the sale of its products and services, by increasing publicity through digital campaigns or other direct marketing activities, targeting potential customers, investors, and others.

2.3.2. Enhancing our Company’s image and presentation in both physical and digital spaces.

2.3.3. Responding to points, observations, or allegations regarding our Company’s products and services. 

2.3.4. Improving the satisfaction of our clients, audience, and any third party.

2.3.5. Defending our legal positions or pursuing claims in court or other bodies in the context of disputes or litigation involving the Company and any third party.

2.4. Data subject rights information: 

It is our legal obligation to process information related to your consent, withdrawal of consent, or the exercise of any other rights, as required under the accountability principle. This is necessary to demonstrate our compliance with the GDPR. In certain instances, we also need to process this information for our legitimate interests, unless they are overridden by your interests, fundamental rights, or freedoms. Our interests include managing Company’s resources, ensuring regulatory compliance and defending our legal positions or pursuing claims in court or other bodies in the context of disputes or litigation involving the Company and any third party.

2.5. Usage information: 

We process your usage information to pursue our legitimate interests in improving our services, developing new features for our website and social media pages, preventing fraud, and tailoring our content, to the extent such interests are not overridden by your interests, fundamental rights, or freedoms.

2.6. Cookies and trackers:

Please refer to our dedicated Cookie Statement, available here.

2.7. Personal Data:

We may also use the personal data collected, observed, or inferred, as previously mentioned, especially your requests and feedback, in our research and product development operations. This aligns with the pursuit of our legitimate interests, provided they are not overridden by your interests, fundamental rights, or freedoms.

2.8. Consequences of withholding personal data and differences in freely withdrawing consent:

2.8.1. In situations where processing your personal data is based on either contractual or statutory obligations, as applicable, your failure to provide the necessary data would hinder our ability to fulfill our obligations and duties under the envisioned contract or mandatory laws. This could consequently negatively affect our interaction with you.

2.8.2. Conversely, in situations where processing your personal data relies solely on your consent, you are always free to withdraw that consent. Processing will cease once you withdraw your consent and your personal information will be either erased or securely de-identified. We assure you that such withdrawal will not adversely impact you or any kind of relationship you may have with our Company. Please note that any withdrawal of consent will not affect the lawfulness of processing based on your consent prior to its withdrawal.

3.1. Recipients:

3.1.1.   For the purposes outlined in this Privacy Notice and only when necessary, we disclose your personal information, on a ‘need-to-do’ and ‘need-to-know’ basis, in accordance with the conditions set out in the GDPR, to:

(a) Our authorized personnel across any pertinent department within our Company, whether at our headquarters or branch locations. This primarily involves members of the Marketing team, IT experts, compliance, and R&D.

(b) Our services providers, including those responsible for the operation and maintenance of our website, for web hosting and email communication, for advertising and marketing services (e.g., providers of social media platforms), and those supporting our management, IT and data storage systems (e.g., cloud services providers, marketing tools providers).

(c) Third parties, in the context of pitches or operations management, such as in mergers or acquisitions, where sharing limited information may be in our legitimate interests or justified on other legal grounds. 

(d) Current or any potential future entities within our corporate group, for the purposes of managing common marketing strategies or setting up IT systems and other internal administrative purposes, in the event that such entities be established. 

(e) Third parties such as legal counsel, advisors, and investigators, when necessary to comply with legal obligations, protect our claims and property, or enforce our rights against unlawful activities. 

(f) Any regulatory authority, in compliance with our legal obligations.

3.2. GDPR roles of recipients:

3.2.1. Persons acting under the direct authority of our Company (i.e. our staff and directors) are our representatives in the processing of your personal data.

(a) Act as processors on our behalf and follow our instructions. This includes, for instance, marketing tool and cloud services providers, and providers of social media platforms for specific advertising tools. In such cases, a written agreement is established between the Company and these parties, ensuring they adopt appropriate technical and organizational measures in compliance with GDPR requirements. 

(b) Function as joint controllers alongside the Company, jointly determining the purposes and means of processing. An example is providers of social media platforms in the context of a Company’s advertising campaign, which involves selecting targeting criteria, displaying advertisements to the target audience, and reporting on the campaign’s outcome. Unless the subsequent point is applicable, this may also apply to the transmission of personal data occurring through your clicks on social media plug-ins installed on our website. In such cases, you will be informed about the arrangements made to protect your personal data. 

(c) Serve as controllers in their own right. Examples include providers of social media platforms for the functionalities of such platforms and the data they collect about users’ socio-demographic characteristics, interests and preferences, as well as any processing operation they undertake after the transmission of data from our end. In these cases, it is their responsibility to inform you about their data processing practices. However, we will take measures to remind you of the involvement of a third-party controller and direct your attention to their privacy notices.

4.1. Your personal data is regularly updated and is kept for as long as necessary to fulfil the purposes outlined in this Privacy Notice, subject to the following time limits:

4.1.1. Subscription information is maintained until you unsubscribe from our website, mailing list or other services. If no communication such as a newsletter or email alert is sent to you within a 6-month period, your subscription information will be deleted. If you receive a communication from us within this 6-month period, the retention period will be renewed from the date of that communication.

4.1.2. Communication information and insights are kept for 5 years following the end of the year in which the last communication occurred or the insights were generated, unless an ongoing relationship, such as a customer relationship, requires a longer period of retention.

4.1.3. Data subject rights information is kept for as long as necessary to address the exercised right and demonstrate compliance with the GDPR. 

4.1.4. Usage information is retained for 5 years following the end of the year in which the last visit to our website or social media pages occurred, unless the host server’s arrangements or an ongoing relationship, such as a customer relationship, require a longer period of retention.

4.1.5. Trackers and cookies are retained in accordance with our dedicated Cookie Statement, available here. 

4.1.6. Your feedback obtained from all the aforementioned marketing activities will be retained in line with our data protection practices for research and product development purposes.

5.1. You are entitled to exercise any of the following rights concerning your personal data that we process, subject to conditions set forth by the GDPR:

5.1.1. The right to be informed about the processing of your personal data and to access it.

5.1.2. The right to rectify or erase your personal data.

5.1.3. The right to restrict the processing of your personal data.

5.1.4. The right to object to processing of your personal data.

5.1.5. The right to data portability.

5.1.6. The right to withdraw your consent at any time in instances where data processing is based on such consent. As explained in section ‎2.8.2, withdrawing your consent will not affect the lawfulness of processing that occurred prior to your notification of withdrawal. 

5.1.7. The right to lodge a complaint with a supervisory authority and seek a judicial remedy.

5.2. To exercise your rights, you may contact us through any method you prefer, such as phone or post, using the contact details provided in section ‎10. Nevertheless, we highly recommend reaching out to us via email at compliance@intelligencia.ai to ensure a swift response to your request.

7.1. Our website may feature plug-ins or links to social media platforms and external websites that offer additional insights into our services, our team, the industry, and the broader scientific contexts we engage with.